Canva + Google Form Template for Real Estate Agents
Open House QR Sign-In Template
Make open house sign-in easier for visitors and cleaner for you.
A paper sign-in sheet is easy to skip, hard to read, and a mess to organize afterward. This template replaces it with a QR check-in: editable Canva signs plus a ready-made Google Form, so visitors scan and sign in from their phone and you get a clean, typed record instead of a clipboard of handwriting.
Customize the sign, connect the included form, display it at the door — and reuse the same setup for every listing.
What this template helps you do
A paper sign-in sheet captures whatever a visitor is willing to scrawl on their way past. A QR check-in lets them enter their own details from their phone — typed, complete, and already in one place when the open house is over.
Use it to:
- give visitors a clean, contactless way to sign in
- collect name, email, phone, and whether they’re working with an agent — typed, not handwritten
- skip the post-event work of deciphering and re-entering a paper list
- run a more professional check-in station at the door
- start open house follow-up from an organized record instead of a stack of names
Who this is for
Best for real estate agents who want a simple, contactless sign-in for open houses — without standing up anything complicated.
A good fit if you:
- want visitors to sign in from their phone
- prefer a clean check-in station over a clipboard at the door
- are comfortable editing in Canva and copying a Google Form
- want a sign you can rebrand and reuse for every listing
Not ideal if you want a CRM, automated text follow-up, or a done-for-you lead system. This captures the sign-in cleanly; it doesn’t manage the leads afterward — that’s what the follow-up tracker is for.
What’s included
A complete QR sign-in setup — the display and the form destination, both ready to customize:
- 3 editable Canva QR sign-in signs — clean black-and-white open house layouts with a large headline, a “Scan to Sign In” prompt, a QR code area, and an agent name / headshot / logo section
- 1 ready-made Google Form for open house sign-in, with the fields already built: name, email, phone, “working with an agent?”, and questions or comments
- 2 editable Canva Google Form header templates to brand the form itself
- QR code replacement instructions — how to point the QR at your own form
- Quick-start PDF setup guide
You make your own copies in Canva and Google, customize the details, and reuse the setup for every open house.
How it works
1. Customize the sign in Canva.
Add your name, photo, logo, and contact details to one of the three sign layouts. Works with a free Canva account.
2. Copy the Google Form.
Make your own copy of the included form. The sign-in fields are already built — edit the questions only if you want to.
3. Point the QR at your form.
Copy your form link and update the QR code on the sign, using the included instructions.
4. Print and display it.
Put the sign where visitors see it at the door or sign-in table. They scan and sign in from their phone.
5. Review the responses.
After the open house, your sign-ins are in Google Forms — typed and in one place — ready for follow-up.
Why a QR sign-in beats paper
A paper sheet still works, but it makes more work: half-legible names, missing contact details, and a list you have to type up later before you can do anything with it.
A QR sign-in flips that. Visitors enter their own information correctly the first time, and you end the day with a clean, typed record instead of a cleanup task. It’s also a better starting point if you plan to run a feedback form or follow-up tracker after the event — the contacts are already organized to hand off.
Works well with
The QR sign-in works on its own, and it’s the natural first step in a fuller open house workflow. Pair it with:
- an open house feedback form to capture what visitors thought after the tour
- the open house lead follow-up tracker to sort those sign-ins into categories and follow up
- open house signs or flyers to round out the event setup
You don’t need any other Agent Marketeur product to use the sign-in template.
Compatibility and setup notes
This uses Canva and Google Forms — a free Canva account and a free Google account are all you need to edit and run it, and it’s built with Canva’s free elements (no Pro subscription required). Canva occasionally changes which elements are free; if you ever hit a Pro-flagged item, it’s quick to swap for a free alternative or remove it. You’ll add and test your own QR code before the open house (always scan-test it on your phone before printing). It doesn’t send emails, texts, or follow-up — it collects the sign-ins; you follow up on your own process and your brokerage’s rules. It’s a digital template; nothing physical ships.
Common questions
Do visitors need an app to sign in?
No. They scan the QR code with their phone camera and the form opens in their browser.
Do I need Canva Pro?
No. Built with Canva’s free elements; the signs edit on a free account.
Do I need a Google account?
Yes — a free one, to copy and use the Google Form.
Is the Google Form ready to use, or do I build it?
It’s ready-made. The sign-in fields (name, email, phone, working-with-an-agent, comments) are already built — you copy it and edit only if you want to.
Can I reuse it for more than one open house?
Yes. Copy it and update the property and agent details for each listing.
Does this organize follow-up for me?
No. It collects the sign-ins. To sort visitors into follow-up categories with timing and messages, pair it with the open house lead follow-up tracker.
Should I still keep a paper backup?
Up to you. Some agents keep a paper option at the table for anyone who’d rather not scan — it’s a fine backup, not a requirement.
Ready to make open house sign-in easier?
Swap the clipboard for a QR check-in — clean sign, ready-made form, a typed record every time.